On-Premise vs Cloud vs Private Cloud Email: Which Is Best?

Cloud email is a business email service delivered through provider-managed infrastructure. It allows organizations to use professional email without owning and operating the underlying servers, generally providing faster deployment, easier scalability, and lower infrastructure-management requirements.

Why does cloud email matter?

Cloud email can reduce the need to manage:

• Physical servers
• Storage infrastructure
• Network hardware
• Routine infrastructure maintenance
• Capacity planning

Example

A 50-person startup can provision professional email accounts without purchasing servers or building an internal mail infrastructure.

Advantages

• Fast deployment
• Easy scalability
• Lower upfront infrastructure investment
• Reduced IT administration
• Remote accessibility

What should businesses verify?

Cloud doesn't eliminate security responsibilities. Organizations should evaluate:

• Data residency
• Provider security
• Identity management
• MFA
• Backup and retention
• Vendor dependency
• Data portability
• Exit strategy

XgenPlus currently lists cloud email plans, including a Starter plan priced at ₹21 per user/month when billed annually, with GST extra. Pricing and plan terms should always be verified before purchase.