Top 2 Easy Methods to Merge PST Files in Outlook Without Data Loss

In Microsoft Outlook, the PST file format is used to store data. In earlier versions of Outlook, there was a limit on the size of files. The newest versions fixed this problem. Combining PST files is necessary to organize the data in a useful way. The article talks about the best ways to combine or merge PST files in Outlook 2003, 2007, 2010, 2013, 2016, 2019, and 2021.

People use Microsoft Outlook the most to send and receive email these days. The PST file format is what Outlook uses to store data. The Personal Storage Table (PST) is what stores emails, contacts, calendars, and other things. There are two kinds of PST files: ANSI and UNICODE. Older versions of Outlook used ANSI, which only allowed files up to 2 GB in size. If the file size is too big, it will ruin the Outlook data files. The problem with this technique was fixed when newer versions of Outlook came out. The most recent versions have added a UNICODE file format with a maximum file size of 50 GB.

You need to Merge PST Files into one file so that you may easily manage your Outlook data files.

How to Merge PST Files in Outlook

There are different ways to combine Outlook data files. Here are some of the easiest and most effective solutions among them. Look at each technique one at a time.

Solution 1: Manually combine several PST files in Outlook

To join more than one PST file, a user must do the following:

Step 1: Open Outlook and make a new PST file that is blank.

• Start the MS Outlook program
• Click on New Item.
• Choose more items > then click on Outlook Data File.
• Next, choose where to save the new PST file.
• Next, you need to name the PST files you just made. After that, click the OK button.

Step 2: Combine several PST files into the new PST file.

• Start the Microsoft Outlook software on your computer.
• Click on the File Menu > Open >> The screen will show the Import Export Wizard.
• Pick the option to import from another file or software.
• Click Next
• In the Import a File window, click on the Outlook Data File (.pst) link.
• Click the Next button.
• Now, click on Browse to add the PST file you want. Click on Next
• Choose the option selection that says "Do not import duplicate items." Click on Next.
• Now choose the directories you want to import.
• Check the box that says "Include Subfolders." Select the radio button next to "Import items into the same folder in"
• Click on Done

Important: This procedure takes a lot of time. It's good for a small number of PST files.

Solution 2: Use A Professional Solution To Merge PST files in Outlook.

The manual way to merge PST files in Outlook that was described above is definitely a good way to do it. However, some Outlook professionals do not recommend this because of its limitations. So, to combine .pst files in Outlook 2021 and earlier versions, users can utilize an automated solution like GainTools Merge PST Software to merge PST Files in Outlook.

Follow these instructions to utilize this app:

• Get the software from the GainTools website and install it on your computer.
• Launch the program. It has a simple and user-friendly screen.
• Click on “Add File” or “Add Folder” to load one or more PST files you want to merge.
• Choose where you want to save the merged PST file on your PC.
• Click “Merge” to begin the process. The tool will merge your files quickly.

A Quick Look at How to Merge PST Files Without Outlook

PST Merge is one of the best programs for safely and perfectly merging PST files. This program uses the most advanced technology available, which lets it work with both ANSI and UNICODE PST files.

Main Features of PST Merge Software for Combining PST Files in Outlook

• There is no limit on the size of the file.
• Supports all Windows OS versions like 11, 10, 8.1, 8, 7, XP, and Vista.
• Keeps data integrity in its exact form
• Works with all versions of MS Outlook
• Easily combine ANSI and Unicode PST
• Make the full report after merging

Last Words

The article talks about the best way to Merge PST Files into one file in Outlook 2021, 2019, 2016, 2013, 2010, 2007, and other older versions. The manual procedure described above is really simple and easy. However, it takes a long time. Also, you need to have a lot of technical expertise and be very careful when doing the tasks. So, to avoid all of these problems, experts suggest utilizing a third-party program like PST Merge to combine PST files in Outlook. It delivers good outcomes in the least amount of time.