How to Use SharePoint Migration Tool (SPMT) for Easy Cloud Shifts

In today's digital landscape, businesses are increasingly turning to cloud-based collaboration platforms to streamline workflows and boost productivity. For organizations using on-premises SharePoint or file shares, migrating to SharePoint Online offers clear advantages—but the process can be daunting without the right tools and expertise.

That’s where the SharePoint Migration Tool (SPMT) comes into play. Developed by Microsoft, SPMT simplifies the process of migrating content to SharePoint Online. In this blog, we’ll guide you through how to use SPMT effectively and how SharePoint Migration Services from experts like Star Knowledge can ensure a smooth and secure migration journey.

What Is the SharePoint Migration Tool (SPMT)?

The SharePoint Migration Tool (SPMT) is a free solution provided by Microsoft that helps businesses migrate their content from on-premises SharePoint sites and file shares to SharePoint Online in Microsoft 365. Whether you're moving libraries, folders, or entire site collections, SPMT provides a streamlined and secure method for executing cloud shifts without the need for complex configurations.

Benefits of Using SPMT for SharePoint Migrations

1. Microsoft-Supported Reliability As a Microsoft-developed tool, SPMT is secure, regularly updated, and seamlessly integrated with Microsoft 365 environments.
2. Easy-to-Use Interface SPMT offers a user-friendly interface that even non-technical users can navigate with minimal training.
3. Scalable for Large Migrations Whether you're moving 100 MB or 100 TB, SPMT supports enterprise-scale migrations with built-in throttling management and logging.
4. Supports Incremental Migration Only new and changed files are migrated, saving time and reducing bandwidth usage.
5. Secure Data Transfers All content is encrypted during transfer to ensure compliance and data integrity.

Step-by-Step Guide: Using SPMT for Your Cloud Shift

Step 1: Download and Install SPMT

Download the latest version of the SharePoint Migration Tool from Microsoft’s official website and install it on your system.

Step 2: Prepare Your Source Environment

Ensure your source data is well-structured and free of unnecessary clutter. Remove outdated files, fix broken links, and resolve any permission issues.

Step 3: Launch SPMT and Sign In

Open the tool and sign in with your Microsoft 365 admin credentials.

Step 4: Select Your Migration Source

You can choose to migrate from:

• On-premises SharePoint sites
• File shares (e.g., network drives, local file servers)

Step 5: Enter Your Destination (SharePoint Online URL)

Specify the SharePoint Online site and document library where the content should be migrated.

Step 6: Configure Advanced Settings (Optional)

SPMT allows you to set filters (e.g., file size, type), permissions, and logging preferences for better control.

Step 7: Start Migration and Monitor Progress

Begin the migration process. Monitor logs and reports to ensure all content transfers successfully.

Why Professional SharePoint Migration Services Are Essential

While SPMT is powerful, most organizations benefit significantly from expert-led SharePoint Migration Services. At Star Knowledge, we provide comprehensive support that ensures:

• Pre-Migration Planning & Readiness Checks We assess your current environment, identify challenges, and create a tailored migration roadmap.
• Minimal Downtime & Disruption Our team ensures business continuity by executing migrations in stages and during off-peak hours.
• Data Accuracy & Compliance We implement secure protocols and post-migration validation to ensure data integrity and compliance.
• Post-Migration Support & Optimization After the move, we help optimize your SharePoint Online environment for performance and user adoption.

When to Consider SharePoint Migration Services

• You're migrating large volumes of data.
• You have complex permissions and metadata structures.
• You need to migrate workflows or custom apps.
• You lack in-house expertise for end-to-end migration.
• You want a zero-downtime experience for end-users.

Ready to Shift to the Cloud Seamlessly?

Using Microsoft’s SharePoint Migration Tool is a great starting point for moving to the cloud. However, to unlock the full potential of your digital workspace, partnering with an experienced provider like Star Knowledge can make all the difference.

Our SharePoint Migration Services are designed to make your cloud transformation effortless, secure, and future-ready.

Contact us today to schedule a free migration readiness assessment.