How to Plan the Best Group Trip to Udaipur: Ultimate Guide

Udaipur fondly called the "City of Lakes" is an ideal destination for group travel, offering a perfect mix of history, culture, scenic beauty, and royal hospitality. Whether you're planning a family reunion, friends' getaway, corporate retreat, or wedding group tour, Udaipur has everything to make your group trip unforgettable. One of the first steps is selecting the best resort in Udaipur that can accommodate your group comfortably while offering top-notch amenities and services.

This ultimate guide will walk you through every essential aspect of planning a group trip to Udaipur—from booking the right accommodations and transport to choosing activities and managing group dynamics.

1. Decide the Purpose and Group Size

Before making any bookings, define the purpose of your group trip. Are you here for a leisure vacation, destination wedding, business retreat, or a cultural exploration? Your purpose will decide the itinerary, accommodation type, and transportation needs. Also, finalize the number of people joining the trip. This helps in negotiating group discounts and planning logistics better.

2. Choose the Right Time to Visit

Udaipur is a year-round destination, but the best time to visit is between October and March when the weather is pleasant. This is also peak tourist season, so make your bookings well in advance. If you’re looking for budget-friendly options or quieter experiences, consider the shoulder seasons like August-September or March-April.

3. Select Ideal Accommodation

Accommodation is a key aspect of any group trip. Choose a resort that offers:

• Multiple room options (suites, cottages, dormitories)
• Group dining facilities
• Meeting or banquet halls (for celebrations or meetings)
• Recreational spaces (pool, garden, spa, game room)

This is where udaipur resort packages become incredibly valuable. Many resorts offer curated packages that include meals, sightseeing tours, transportation, and even cultural performances, making it convenient and cost-effective for groups.

4. Plan Group-Friendly Transportation

Transport is often a challenge for large groups. Consider hiring:

• A private bus or tempo traveler for local sightseeing
• Airport or railway station pick-up and drop services
• Taxis or shared rides for smaller group splits

Make sure your resort also offers shuttle services, especially if it’s located a little outside the city.

5. Create a Flexible Itinerary

A group itinerary needs to balance structure and flexibility. Here’s a sample 3-day group itinerary for Udaipur:

Day 1: Arrival and Relaxation

• Check-in and welcome drinks
• Evening visit to Lake Pichola
• Group dinner at the resort with a cultural dance show

Day 2: Sightseeing and Shopping

• Morning visit to City Palace and Jagdish Temple
• Lunch at a lakeside café
• Afternoon shopping at Hathi Pol and Bada Bazaar
• Optional boat ride or sound & light show

Day 3: Adventure and Departure

• Early morning hike to Neemach Mata Temple
• Breakfast at the resort
• Group photo session and check-out

6. Consider Activities for All Ages

A group may include people from different age groups, so plan a mix of activities:

• Seniors: Heritage walks, cultural shows, boat rides
• Adults: Wine and dine evenings, shopping, spas
• Kids/Teens: Boating, puppet shows, light adventure activities

Your chosen resort should ideally offer on-site activities like indoor games, folk performances, or yoga sessions to keep everyone entertained.

7. Budgeting and Cost Management

Budgeting for a group trip doesn’t mean cutting corners—it’s about smart allocation. Here are some budgeting tips:

• Use group discounts for hotels and sightseeing
• Opt for inclusive meal plans at resorts
• Set a fixed daily allowance for transport or shopping
• Use online tools like Splitwise to track shared expenses

8. Keep Communication Flowing

Good communication ensures smooth coordination. Create a WhatsApp group to share itineraries, emergency contacts, and real-time updates. Assign responsibilities to a few trusted individuals to help manage time, logistics, and bookings during the trip.

9. Don’t Forget Group Safety

Safety should be a priority, especially for larger groups. Make sure to:

• Share emergency contacts and location maps
• Keep a first aid kit handy
• Have a headcount at every stop
• Avoid risky areas late at night

Many resorts in Udaipur now also offer 24/7 security and travel assistance for group bookings.

10. Capture and Celebrate the Moments

Make memories that last! Hire a local photographer for at least one group photoshoot at a scenic spot like Sajjangarh Fort, Fateh Sagar Lake, or the resort itself. You can even arrange for customized merchandise—like T-shirts or tote bags—to commemorate the trip.

Final Thoughts

A well-planned group trip to Udaipur can become a cherished memory for life. From scenic lakes and majestic palaces to warm hospitality and cultural richness, Udaipur offers something for every traveler in your group. By booking in advance, choosing the right accommodation, and planning activities thoughtfully, you can ensure a seamless and enjoyable experience for all.

Looking for the perfect place to host your group stay? Whether it's for luxury, comfort, or nature-inspired relaxation, the best resort**** will give your group the royal experience they deserve