How to Backup and Split Gmail Data Using a MBOX Splitter Tool- A Step by Step Guide

Read ahead to learn how to regain control over your Gmail data, especially when you have years’ worth of emails, attachments, and other crucial files at stake. This information and data need to be backed up for security purposes, and breaking it up into manageable sizes would make more efficient use. We here in this write-up share the steps to backup and split Gmail data using MBOX Splitter software. This is a great solution for anyone needing to secure their emails & keep things organized.

Why to Backup and Divide Gmail Data?

Eventually, your Gmail account becomes loaded with a lot of emails, which can bog it down or make it hard to find something buried deep in your archives. You always have a safety net for when you accidentally delete something, get hacked, or have a system-wide issue. Dividing this information into smaller and structured system files will help you to store, find or even to migrate email when it is required.

You can easily ease the process which allows us to split & backup Gmail data with the help MBOX splitter tool and thus manage your email archives without encountering the lack of space.

Step 1: Download your Gmail Account to MBOX File Format before trying to backup and split Gmail data.

• The first thing you will need to do is Export your GMail data to an MBOX file. There’s a built-in way to do this via Google Takeout in Gmail:
• Go to Google Takeout: Open Google Takeout in your web browser.
• Choose Data to Export: Scroll down to the “Mail” and make sure it’s selected. You can also choose some specific labels if you don’t want the whole mailbox.
• Select File Format: The export file is in MBOX format by default. Leave it as is.
• Export: Click “Next Step,” select delivery options (email link or direct download), and click “Create Export.”
• Download the File: After the export is done, download the MBOX file to your system.
• This MBOX file now has all selected Gmail data and can be backed up or split.

Step 2: Save Gmail Data on a Local Machine before trying to backup and separate Mbox files. 

• Before the splitting, take a copy of your MBOX file and store it in a safe place. That way there's always the original untouched data.
• Select Storage Location: Save the MBOX file to the computer hard drive or any external device. Redundancy can also be achieved using cloud storage services such as Google Drive or Dropbox.
• Give a Name to the Backup File: Name the backup file something you can easily recognize, like Gmail_Backup_2025 or something similar.
• Saving Gmail data to your local computer can ensure that your emails are safe and accessible should anything go wrong online.

Step 3: Divide Gmail Archives with MBOX Splitter Software

• MBOX file splitting simplifies the management of massive data before trying to backup and split Gmail data. This is great for companies, legal compliance, or even individual users with enormous email archives.
• Choosing the Right Tool
• You can choose the SysTools MBOX Splitter Tool for this purpose and save your time. It offers:

1. Splitting based on the date for specific e-mail handling.
2. Folder division and size division for easy file management.
3. There is no loss of data during the splitting.

Steps to backup and split Gmail data. 

Tool Installation: Simply install the SysTools MBOX Splitter Tool on your machine and follow the prompted instructions.

Step 1. Load the MBOX File Run the software and add the MBOX file that you exported from Gmail.

Choose the Splitting Option:

• By Date Range: Enter a start and end date to retrieve emails between these dates.
• By Size: Specify the maximum size of each split file.
• By Folder: Separate emails by the folder/label they belong to.
• Output Path: Select the output destination for the cut files.

Begin Splitting: Tap on the “ Start” button to start the process. The utility will clean and archive your Gmail content based on your settings.

Step 2: Order and Validate the Split Files

• After the discontinuum has split, the structure of the overall discontinuum is now given by:
• Check the Files: Go to the destination file to check if the VOB files are split into smaller portions.
• Arrange Files: With descriptive folder names, you can arrange the MBOX files, and split them according to the date, size, or folder type.
• Test the Files: Load the broken-up MBOX files into an email program, such as Thunderbird or Outlook, to verify they're reading just fine.

Why BackUp and Split Gmail Data is Handy?

• Better performance: Less file size, less burden on email clients and system.
• Searching efficiency: The date-based divides are dedicated to easily locating any given email.
• Migrating: Split files are easier to move between systems or users.
• Improved Security of Your Data: Routine backups protect against involuntary data loss.

Conclusion

For your email archive to remain organized and protected, you will need to both backup and split Gmail data regularly. This task has been made easier through the SysTools MBOX Splitter Tool which provides the choice to users to split and backup Gmail data as per requirement. That's how you can make your Gmail data secure, accessible, and manageable in a few simple steps! Begin with it now and enjoy using your email in a more efficient manner.