Employment Visa : An Undertaking Letter Template

Employment Visa India : Prepare the Undertaking Letter for e-FRRO Application.

Employment Visa : How to Prepare an Undertaking Letter?

Undertaking letter is a formal document where the Company takes full responsibility for their Employee in India. In this article, we will share how to prepare an Undertaking Letter.

Employment Visa India : Here We Have Shared With 

You Some Key Elements of An Undertaking Letter.

Address to FRRO  

• FRRO Name  
• FRRO Address along with PIN Code  

Applicant Information:

• Full Name  
• Passport Number  
• Nationality  
• Complete Address in India  
• Contact Information (Phone Number, Email)  

Indian Visa Information:

• Employment Types in India.  
• Visa Details — Employment Registration and Employment Extension
• Visa Entry Types  

Objective of Visit to India:  

• Employer needs to explain their purpose of visiting India. They need to explain their designation and work role in the company. 

Highlight the Key Points:  

• Explain Your Responsibilities: The company needs to explain all the information about the Employment Registration and Employment Extension.  

Follow the Immigration Laws:

• Prepare all the letters as per the Immigration Laws.  

No Illegal Activities:

• Declare that you are not doing any illegal activity in India.  

Tax Obligations:

• Mention your tax details in the letter if required as per your visa type.  

Declaration:

• A declaration about all the information you mentioned in the letter.  

Signatures:  

• The letter must be signed by the HR.  

Print it on company letterhead.  

• The undertaking needs to be printed on company letterhead.

Employment Visa India : Tips For Writing An Effective Employment Visa Undertaking Letter

• Use Formal Language: Use formal language and explain your information clearly.
• Be Concise and Clear about your information: Avoid unnecessary information and share your information clearly.
• Consult with Experts: If you have any doubts or do not know how to prepare it, then seek immigration assistance.

Employment Visa India Sample Undertaking Letter (Template)

Print it on Company Letterhead

Feb 14, 2025

To,

FRRO

FRRO address

Sub: Undertaking for Employment Visa Registration and Employment Visa Extension ———————-

Mr./Mrs./Ms. ………………………………… national of …………………….. holding Passport no…………………….. date of issue –/–/— valid till –/–/—- and holding an Employment (E-1/E-2/E-3/E-4) Visa No…………………………… date of issue –/–/—- valid till –/–/—- is an employee of our Company ———————————————————————————————————————————————.

• He/She will abide by all the laws and regulations of India during his/her stay.
• He/She will not engage in any illegal activities or violate any Indian immigration rules.
• He/She will comply with all the terms and conditions of his/her Visa in India.

We take full responsibility for the activities and conduct of the foreigner during his/her stay in India. If anything adverse comes to notice during the stay in India against the foreigner, we undertake the responsibility to repatriate him/her at our cost.

Sincerely,

[Your Signature]

[Seal]

[Contact Number]

[Email Address]

What is Employment Visa?

Employment Visa Registration

Indian Visa Registration is an Immigration process managed by the FRRO (Foreigners Regional Registration Office) for foreign nationals holding an Employment Visa in India. Foreigners need to register their Visa With the FRRO within 14 days of Arrival. Applicants need to submit the required documents as per the FRRO requirements, depending on the Employment Visa type.

Key Details:

• Who needs to register?

Any foreign national holding an Employer must register their Visa With The FRRO within 14 days of arrival in India, or a long-term visa holder must register their visa with the FRRO before the 180-day stay period in India.

• Where to register?

The Foreign national needs to register their Visa with e-FRRO. It’s an online process now. FRRO started the online process after April 2018.

• Why is it required?

FRRO registration ensures that the Government of India has a legal record of the foreign national’s stay, employment details, and address. Without registration, the visa holder may face penalties or difficulties with extensions, travel, or compliance.

• What are the Documents usually required for Registration?

• Valid Passport and Visa
• Employer’s undertaking letter
• Employment contract/appointment letter
• Residential address proof in India (Form C, rental agreement, etc.)
• Recent passport-sized Photographs
• Other supporting documents as requested by FRRO
•  

Indian Visa Registration is a mandatory legal step for long-term foreigners who have arrived in India on an employment visa.

Disclaimer:

This is a sample template and may need to be modified based on your Indian Visa type and FRRO Request in India.

Know More About It – Employment Visa, Employment Visa India